Summer B & Fall 2025 Student Organization Funding Information
Important Dates
- Docutraq opens for base funding requests: Monday, March 24 at 9:00 AM (ET)
- Deadline to designate delegates to SG Finance (809.10): Wednesday, March 26 at 5:00 PM (ET)
- Delegate Designation Form
- SG Finance will begin updating delegates in Docutraq on Thursday, March 27. From that time until the original officers are switched back, designated delegates will have officer access in Docutraq to approve SARs and submit budget requests starting April 2. The original officer will not have access during this period. Please plan SARs and base funding requests accordingly. After event, travel, and operational requests open on April 2, it may take a few days to reinstate the original officers when SG Finance begins switching officers back on April 3.
- Operational, event, and travel requests open: Wednesday, April 2 at 9:00 AM (ET)
- Docutraq closes for base funding requests: Monday, April 7 at 4:00 PM (ET)
Future updates regarding the funding cycle will be posted here and shared by the Budget and Appropriations Committee. If you have any questions, please email budget@sg.ufl.edu.
BASE FUNDING
Docutraq will open for base funding requests on 3/24 and will remain open through 4/7 at 4:00 PM (ET). All student organizations that meet the SG funding eligibility guidelines above can receive up to $1,025.00 for the Summer B & Fall 2025 funding cycle if a base funding request is submitted. These funds can be used for technology, general body meetings, advertising, or events. This funding will NOT be on a first-come, first-serve basis and you will submit the request directly in Docutraq anytime during the 14 days that Docutraq is open for base funding requests. Please review the Base Funding Budget Request Walkthrough. Only one base funding request should be sent in by each organization. Please see code 808.0 for more information and details on base funding.
If your organization officers are not up to date, please see the update instructions under the TRAINING tab on the SG Finance website: https://sg.ufl.edu/about/sg-finance/. You will also need to update your officers with Student Engagement on GatorConnect by submitting the following form: https://orgs.studentinvolvement.ufl.edu/Forms/officers.
OPERATIONAL, EVENT, AND TRAVEL REQUEST FORMS
Event, operational, and travel requests open on Wednesday, 4/2/25, at 9:00 AM (ET). These requests WILL be heard on a first-come, first-serve basis. Only organization presidents, treasurers, or their designated delegates (limited to two people per organization) may submit requests on behalf of their organization.
Following the request process, the Budget and Appropriations Chairperson or their designee will email your organization’s president and treasurer with information on whether your request will be heard by the committee. If you have any questions, please email budget@sg.ufl.edu.
STUDENT ORGANIZATION REQUESTS EXAMPLES
Operational Budget Request Example
Event Budget Request Example
Travel Budget Request Example
For your reference, Google Form examples from the Spring & Summer A 2025 funding cycle have been provided here. All requests will be submitted through Docutraq for the Summer B & Fall 2025 funding cycle. Walkthroughs for the current cycle are posted below.
RESOURCES
Contact: budget@sg.ufl.edu
800 Codes
Base Funding Budget Request Walkthrough
Event Budget Request Walkthrough
Operational Budget Request Walkthrough
Travel Budget Request Walkthrough
Student Organization Funding Limits and Restrictions Guide
Request Planning Worksheet
BUDGETS
Current Fiscal Year Budget: 2024-2025 A&S Fee Budget
Past Fiscal Year Budget: 2023-2024 A&S Fee Budget
Current: Spring / Summer A 2025 Student Organization Budgets
Summer B / Fall 2024 Student Organization Budgets
Spring / Summer A 2024 Student Organization Budgets
Summer B / Fall 2023 Student Organization Budgets
Spring / Summer A 2023 Student Organization Budgets
Summer B / Fall 2022 Student Organization Budgets
Spring / Summer A 2022 Student Organization Budgets
Summer B / Fall 2021 Student Organization Budgets
Spring / Summer A 2021 Student Organization Budgets
Summer B / Fall 2020 Student Organization Budgets
Spring / Summer A 2020 Student Organization Budgets
For previous budgets and information on how to get funded, please visit the funding tab on the SG Finance page.
HOW TO GET FUNDED BY SG:
Criteria for All Student Organizations:
- Must be officially registered with the Department of Student Activities and Involvement, with GatorConnect showing the correct officers.
- Must not be a Sponsored Organization (any student organization which receives direct support from another university entity). This includes, but is not limited to space, direct guidance from paid staff and/or faculty, resources, funding, etc.
- Must not charge membership fees.
- Must have at least 10 active members in order to receive operational funding.
If all criteria are met, the President and Treasurer of the organization need to take and pass the “SG Finance Student Organization Officer Training” available via the myTraining website: http://mytraining.hr.ufl.edu/
Once completed, please send an email to SG Finance – SGFdocuments@sg.ufl.edu – as follows:
- Subject Line: New Organization Setup Needed in Docutraq
- Body of email must include the following:
- Organization’s name as it appears in GatorConnect
- President’s and Treasurer’s
- First and last names
- UF email addresses
- UF IDs
- Phone numbers
You will be notified by SG Finance when your organization has been added to Docutraq, along with further instructions.