Receipts must show that charges have been paid in full. Please note that “early checkout” receipts provided by many hotels do not include an indication of a $0.00 balance and therefore cannot be used.
DO NOT highlight or write on original receipts except as described below. DO NOT submit a receipt in which the date of purchase was made prior to the date you received approval (unless it is for airline travel, conference registration, or hotel registration.)
When you return: You will have 30 calendar days from the last date of travel to bring original receipts to the SG Finance Office, which is located on the third floor of the Reitz Union. Go to the third floor, go through right-most glass doors to the “Student Activities and Involvement” area, then stay right.
It is required that you submit receipts in person (in case they are lost in the mail or there are issues with the receipts). However, if you have no choice but to mail the receipts, first contact Tabitha Hill at SG Finance to get approval. If approved, make a copy for your records, then place them in a single envelope and write on the front: Graduate Student Council Travel Grant – Applicant Last Name, First Name (for example, “Graduate Student Council Travel Grant – Doe, John”). Place that envelope inside another envelope and mail it to this address:
Attn: SG Finance
PO Box 118514
3000 J. Wayne Reitz Union, Room 3015
Gainesville, FL 32611